How much is too much? During your initial silent auction planning phase, you may be under the impression that the more items you have available for live auction, the more auction dollars you will raise for your charity. According to the knowledgeable experts at Auctioneerist Charity Auctions, this is not necessarily the case. By trimming down your initial overhead you can raise more money by focusing on fewer items that are better targeted towards your invited guests and donors. By following some sound and simple advice and with the participation of your Auctioneerist Charity Auctions professionals, you will save both your time and unnecessary expense while ensuring that you have a highly successful end result.
Tips to Selecting High Performance Charity Auction Items from Your List of Donations
The key to your success centers on your ability to choose the highest performing items from your selection of donations. One of the biggest mistakes that the experienced professionals at Auctioneerist Charity Auctions encounter are fundraising committees set on including every item donated which will often result in a sutured event. If you have a large number of donations, think about grouping items together or offering an online auction the day following your scheduled silent auction. This will give patrons and bidders that were unable to attend your live auction event a chance to participate. Think of it this way, selecting the number of appropriate items to auction at your live event is really a matter of simple mathematics. Consider your performance from the prior year or event by:
• Identifying the items that generated the highest performance.
• Considering your percentage of profit over the value of your best performing items.
You can use these final numbers to forecast the monetary amount that you can expect to generate off similar based items. Focus solicitations of donors and businesses who can offer items similar to the items that you have identified as top performers.
Calculating the Number of Charity Auction Items at Your Live Silent Auction Event
Generally speaking, the success of your silent auction will vary depending on the number of people that you are expecting to attend. Auctioneeristy Charity Auctions believe that the ideal number of items should be no more than one item per every four people attending. In reality, the number of items will not only depend on the value of each particular item, it will also depend on the practicalities. It is also important to consider the amount of workable space available at your event. How many items can your comfortably display without taking up space for your guests to comfortably maneuver through? Remember, you can always follow up with an online auction the following day for items donated that you don’t have room for at your live event.
Tips & Tricks to Ensure a Successful Online Silent Auction Event
Remember, the amount of items that you elect to include in your auction should reflect the fundraising goal for your special event. Examine the revenue from previous events and use this as a guide to decide what is needed to exceed your expectations. Direct your committee to focus their efforts on the category of items needed in order to create both a phenomenal live and online auction event. By following these simple guidelines and with the professional attention of the experts at Auctioneerist Charity Auctions you are sure to have a profitable fund raising event that will be remembered for years to come.
Ideal Time Frame of Live & Online Auctions
Keep the time frame of the online event manageable. An online auction which drags on can drain your audience making them less inclined to follow through till the end. When you work with professional Auctioneerist Charity Auctions event planners and auctioneers, we take care of the details including advertising, size, arrangement, and the length of both the live and online auction to ensure that you raise the most money possible and have a highly successful event.
Live & Online Silent Charity and Benefit Auction Consulting, Event Planning & Auctioneering in Huntington Beach, San Diego, Los Angeles, the High Desert & Southern California
For more information regarding full service charity and benefit auction services and consulting, contact the knowledgeable and experienced auctioneers at Auctioneerist Charity Auctions today!